Privacy Policy
1.About this policy
This Privacy Policy (“Policy”) applies to the processing of your personal data by Kyodo News (“we”, “us,” and “our”) as a data controller in connection with providing our Japan Wire services in compliance with applicable data protection laws.
In this Policy, we provide information required under applicable data protection laws. It sets out the basis on which any personal data that you provide to us, or that we obtain about you from other sources, will be processed. For individuals in the EU and UK, this Policy shall apply with priority over any other privacy policy, and this Policy shall prevail over any conflicting matters. For individuals outside the EU and UK, any privacy policy applicable in your jurisdiction to our Japan Wire services shall apply with priority over this Policy, and that privacy policy shall prevail over any conflicting matters.
2.How we collect your personal data and what personal data we collect
We may process the following categories of personal data that we collect directly from you or indirectly from third parties such as social network media.
- User information (such as name, country and region, address, email address, gender, occupation (including title and salary), credit card information, and preferences regarding articles and topics) collected when you contact us or register for our services.
- Content and feedback information that you submit to us.
- Website usage information (such as browsing activities, usage patterns, and cookies), which we may collect automatically when you use our services.Cookies are small text files that are sent to users' browsers when visiting our website. Please see our separate Cookie Policy for more details.
3.Purpose and legal basis of personal data processing
We process your personal data for the following purposes and on the legal bases:
- To provide our Japan Wire services, including responding to user questions and feedback.
- We process your personal data based on our legitimate interests in providing and improving our services.
- To manage subscribers and payments and provide access to their accounts.
- We process your personal data based on the performance of a contract. It is necessary to process user identity information (name, email address, and credit card information) in order to provide our services, and we may not provide our services without the information.
- To analyze data collected through our website in order to improve news coverage and tailor content to user preferences.
- We process your personal data based on our legitimate interests in enhancing service quality and adapting to user preferences.
- To advertise and promote our services.
- We process your personal data based on our legitimate interest in promoting and expanding our business.
- To detect and prevent risks, such as unauthorized access, and to ensure the security of our systems and your personal data.
- We process your personal data based on our legitimate interests in ensuring system and data security.
- To establish, exercise, or defend against legal claims.
- We process your personal data based on legitimate interests in protecting our legal rights.
- To cooperate with relevant governmental authorities and agencies, including competent data protection authorities and those conducting administrative or criminal investigations.
- We process your personal data based on legal obligations. In some jurisdictions, we may also rely on our legitimate interests where the processing is required by local laws. You may obtain further details regarding our processing of your personal data based on legitimate interests by contacting us using the information provided in Section 8 of this policy.
4.Disclosure of personal data to recipients
We may disclose your personal data to the following recipients:
- Affiliate: We may share your personal data with our affiliates where they are required to process your personal data for the purpose of advertisement and promotion of our services, including paid subscriptions and sale of images. Our affiliates with which personal data may be shared are as follows: Kyodo News Digital Co., Ltd and Kyodo News Images Inc. in Japan.
- Service providers: We may disclose your personal data to IT service vendors in Japan for purposes such as developing and managing registration webpages and managing newsletter memberships.
5.Transfer of personal data outside your country of residence
Your personal data may be transferred to a third party outside the EEA or the UK (e.g., Japan).
Where we transfer your personal data to a third party outside the EEA or the UK, we ensure that:
- the recipient country has been recognized by the European Commission or the UK government as ensuring an adequate level of protection for personal data; or
- the recipient has entered into standard data protection clauses with us, which have been approved by the European Commission, or enters into the addendum to those clauses, which has been issued by the UK data protection authority. You can obtain further details about how your personal data is protected when transferred outside the EEA or the UK by contacting us using the information provided in Section 8 of this policy.
6.Storage period of personal data
We retain the personal data that we collect only for as long as necessary to fulfill the purposes described in this Policy. After the termination of the agreement, we retain your personal data (i) for a year to respond to any follow-up requests you may make, and (ii) only for the period necessary to:
- comply with record retention requirements under applicable laws and regulations; or
- establish, exercise, or defend against any existing or potential legal claims.
We delete your personal data when it is no longer required for these purposes.
7.Your rights
You have the following legal rights in relation to your personal data that we process:
- the right to obtain information about how your personal data is processed and to access the data we hold about you;
- the right to request correction of inaccurate or incomplete personal data;
- the right to request erasure of your personal data in certain circumstances;
- the right to request restriction of processing your personal data in certain circumstances;
- the right to object, in certain circumstances, to our processing of your personal data when it is based on legitimate interests;
- the right to receive your personal data in a structured, commonly used, and machine-readable format, and/or to request that we transmit it to another recipient where this is technically feasible to do so, in certain circumstances; and
- the right to withdraw your consent to our processing of your personal data at any time, when processing is based on your consent.
You may exercise any of your rights by contacting us using the information in Section 8 of this policy. You may also lodge a complaint with the competent data protection authority if you believe that we have infringed any of your rights.
8.Information about us
If you have any questions about this Policy, your rights, or any other matter relating to the protection of your personal data, please contact us using the contact information below:
Kyodo News
If you have any questions about this Policy, your rights, or any other matters relating to the protection of your personal data, you may also contact our following EU representative:
EU representative: Data Protection Representative Limited (trading as DataRep)